nature of suspense account: Suspense Account With Journal Entries


In case of disagreement of total of trial balance, the accountant puts the difference on the shorter side of the trial balance as ‘Suspense Account’ and proceeds for preparation of final accounts. In this sense, disagreement of total of trial balance does not hamper the preparation of final accounts. When such an error or errors are identified, compensating journal entries are passed through the suspense account to correct them. In other words, it’s an account where the difference between the two sides of the trial balance is temporarily posted until the exact position of the errors is determined. Use a suspense account when you buy a fixed asset on a payment plan but do not receive it until you fully pay it off. After you make the final payment and receive the item, close the suspense account and open a separate asset account.

Our experts suggest the best funds and you can get high returns by investing directly or through SIP. When booking transactions are made before an allocation is made to the company. Below are suspense account examples that will give you an idea of when you can open a suspense account. If we cannot ascertain the true nature of a particular investment, then this account will be classified as a current account.

You eventually allocate the money from the suspense account to more permanent accounts. Don’t worry about how long that takes, as there are no standards on how long you have to clear out your suspense account. Businesses generally clear out the account on either a monthly or quarterly basis.

  • Some jurisdictions have rules and regulations regarding suspense accounts because they are considered a control risk.
  • Otherwise, material and important information might be omitted and go unnoticed, which is, of course, not advisable from a user perspective.
  • At that point, the suspense account should achieve a balance of zero dollars.
  • If so, the liability suspense account is classified as a current liability.
  • When the business is unsure about the account in which they need to park a particular transaction, it is best to put the transaction in a suspense account and consult with your accountant before making any decision.

These transactions include purchases, sales, receipts, and payments. Some jurisdictions have rules and regulations regarding suspense accounts because they are considered a control risk. The unclassified transactions temporarily “parked” in this account are a “suspense” that we need to investigate and relocate into their correct accounts accordingly. In short, a suspense account is the point of last resort when you need a short-term holding bay for financial items that will end up somewhere else once their final resting place is decided.

FAQs on Suspense Account

The estimated profit for the entire year is proportioned till the date of retirement/death of the partner and their share of the profit is settled in cash, loan, or their current account. As stated above these financial statements are prepared at the end of an accounting period. In the case of the retirement or death of a partner in the middle of the year or on any given date, it shall be a tedious task for an entity to distribute the profits. A suspense account is also known as a difference in book account or an error account.


If you do not know who made the payment, review the open invoices to try to match up the payment. Before posting the payment, call your customer to verify the payment is correct. If you cannot identify the customer, hold the payment in suspense until a customer comes forward to claim the payment. A suspense account is an account used temporarily to carry doubtful entries and discrepancies pending their analysis and permanent classification. Chartered accountant Michael Brown is the founder and CEO of Double Entry Bookkeeping. He has worked as an accountant and consultant for more than 25 years and has built financial models for all types of industries.

Suspense account definition

He will move the amount from the Suspense account to the appropriate account as soon as he gets more information about the nature of the transaction. Hence this account helped him to keep the transaction in books of accounts and, at the same time, deter him from putting it under the wrong category. For efficiency purposes, it is also helpful to track and analyze the entries over time to minimize the reoccurrence of any transactions that cause frequent unnecessary postings into the suspense account. The bookkeeper is unable to balance the company’s trial balance, with the credit column exceeding the debit side by $500.

journal entries

A customer paid an outstanding $1,000 invoice in two partial payments of $500. The suspense account can hold the difference that led to the trial balance not balancing until the discrepancy is rectified. At times, all the required details for a particular transaction are not available but it still needs to be recorded in order to keep the accounting books updated. In investing, suspense accounts are used by brokerage firms to hold clients’ money until it can be reinvested. You later bill the supplies to account for the purchasing department.

Example of Using a Suspense Account

You credit the suspense account and add a debit to the supplies department to close the account. A suspense account’s general purpose is to have somewhere to keep the money until you process it. Ensure that you close the account after moving the last of the money to the appropriate permanent account.

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Publisher Correction: Hydroclimatic vulnerability of peat carbon in ….

Posted: Tue, 15 Nov 2022 08:00:00 GMT [source]

Despite its mysterious connotations, “suspense” in this case simply refers to the fact that a transaction or its designation in a company’s books has been suspended temporarily, pending some further action. XYZ Ltd. received cash $ 3,000 from ZHL ltd. which is wrongly posted as $ 30,000. As soon as possible, the amount in the suspense account should be moved to the proper account. In this process, after detection of every error, the balance of Suspense Account reduces gradually and when all errors are rectified, there will be nil balance in the Suspense Account. In other words, we can say that Suspense Account stands automatically closed when all one sided errors are rectified. Let us now look at a few case studies and learn the opening and disposal of Suspense Account.

Free Debits and Credits Cheat Sheet

When the controller is available, the accountant will get clarification and will move the amount from the Suspense account to the appropriate account. The suspense account will be written off from the books of account after all of the errors have been detected and corrected. When you get the information you need, reverse the suspense account entry and make an entry in the permanent account. This closes out the suspense account and posts the transaction to the correct account. If the credits in the trial balance are larger than debits, record the difference as a debit. If the debits are larger than credits, record the difference as a credit.


If suspense account is not closed at the end of accounting period, the difference shown in trial balance to be shown in asset side or liability side. If the credit balance is higher, the difference to be shown on debit side i.e asset side on the balance sheet. If debit side is higher, the difference to be shown on credit side i.e liability side on the balance sheet. Sometimes business receives partial payment from its customers and is unsure about which invoice are paid.

Example Showing the Use of a Suspense Account

Why are amounts recorded in a suspense account in the first place, then? Generally, it’s because the appropriate account could not be determined at the time the transaction needed to be recorded. If the balance of suspense account shows the debit balance, it is recorded on an asset side in the balance sheet.

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Hydroclimatic vulnerability of peat carbon in the central Congo Basin.

Posted: Wed, 02 Nov 2022 07:00:00 GMT [source]

The nature of suspense account amount is temporarily recorded in a suspense a/c and should be cleared at some point as it possesses a control risk. It is used to mitigate risk which is addressed and when the errors are rectified. As can be seen the debit of 1,000 is unidentified and is posted as unclassified to the suspense account in the balance sheet. Although recording the suspense is not considered a good sign for internal controls of the business. Still, it’s better to record an unclear transaction in the accounting record than to leave it at all. Otherwise, material and important information might be omitted and go unnoticed, which is, of course, not advisable from a user perspective.

For suspense account journal entries, open a suspense account in your general ledger. The format of suspense account entries will be either a credit or debit. Also, enter the same amount with an opposite entry in another account. The purpose of suspense account entries is to temporarily hold uncategorized transactions. Close the account after moving the entry to the correct permanent account. You might receive a partial payment from a customer and be unsure about which invoice they’re paying.

The total of the Discount column on the debit side of the cashbook has been cast short by R.30. The total of purchase book for December had been under cast by Rs.1000. Save taxes with ClearTax by investing in tax saving mutual funds online.

As the is amended directly, only a one-sided journal entry into the suspense account is needed to record the difference. Suspense accounts are commonly used when there is no paper trail for the transaction or the nature of it hasn’t been informed yet. Nevertheless, the size of these accounts should be fairly small since most transactions are easily categorized in a regular business operation.

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